If you manage a commercial or industrial facility, you know that maintaining it can be a full-time job. There are always things that need to be repaired, replaced, or cleaned, and it can be hard to keep up with it all. Fortunately, there are ways to improve your facilities maintenance programs so that they are more efficient and effective. In this blog post, we will explore seven of those ways. From establishing regular preventive maintenance schedules to utilizing technology, there are a number of things you can do to make your life easier and keep your facility in top condition.
Implement a Computerized Maintenance Management System (CMMS)
A CMMS is a great way to manage and keep track of your facilities maintenance programs. By using a CMMS, you can automate many of the tasks associated with maintaining your facility, such as work order management, preventive maintenance scheduling, and asset tracking. This can free up time for your staff so they can focus on more important tasks. In addition, a CMMS can help you to identify trends in your maintenance data so you can make informed decisions about future improvements to your program.
Use work order management software
Work order management software can help you keep track of your facilities maintenance programs and improve your overall efficiency. By using this type of software, you can streamline your program management, track work orders, and monitor progress. This can help you save time and money while ensuring that your facilities are well-maintained.
Adopt condition-based maintenance (CBM)
Condition-based maintenance (CBM) is a maintenance strategy that focuses on monitoring the condition of equipment and systems in order to identify potential problems before they occur. CBM can be used to effectively manage both scheduled and unscheduled maintenance activities, and can help reduce downtime, increase equipment reliability, and improve safety.
Use preventive maintenance (PM)
Preventive maintenance (PM) is a key component of any effective facilities maintenance program. By regularly inspecting and servicing your facility, you can identify potential problems before they cause serious damage or downtime.
A well-designed PM program will address all major systems and equipment in your facility, including HVAC, electrical, plumbing, and fire protection. It should also include regular cleaning and groundskeeping tasks.
To get the most out of your preventive maintenance program, be sure to:
- Schedule inspections and service tasks at regular intervals.
- Keep good records of all inspections and service work. This will help you track trends and identify problem areas.
- Respond promptly to any problems that are found during an inspection or service task. Don’t wait until something breaks down completely before addressing it!
- Follow up after each inspection or service task to ensure that all necessary repairs or replacements have been made.
Implement total productive maintenance (TPM)
TPM is a proactive approach to maintaining your facility and equipment. It involves all employees in the process of keeping equipment running at peak performance. TPM can help you reduce downtime, improve quality, and extend the life of your equipment.
There are several steps you can take to implement TPM in your facility:
- Establish a TPM team. This team should be responsible for planning and implementing the TPM program.
- Train employees on TPM principles and practices. They should understand how to properly care for equipment and what to do if there are problems.
- Develop a maintenance schedule. This schedule should be designed to prevent problems before they occur.
- Inspect equipment regularly. This will help you identify potential problems so they can be fixed before they cause downtime.
- Perform preventive maintenance on a regular basis. This will keep equipment running smoothly and reduce the need for repairs.
- Have a plan for dealing with breakdowns when they occur. This plan should include procedures for quickly fixing the problem and getting the equipment back up and running.
Adopt asset management practices
Asset management is a process that helps organizations optimize their use of physical assets, such as buildings, machinery, and equipment. By adopting asset management practices, facilities can improve their maintenance programs in several ways.
First, asset management can help organizations better understand their physical assets and how they are being used. This understanding can lead to improved decision making about when and how to maintain or replace assets.
Second, asset management can help organizations track the condition of their assets over time. This information can be used to plan for future maintenance needs and budget for necessary repairs or replacements.
Third, asset management can help organizations reduce the costs associated with maintaining their physical assets. By better understanding the costs of maintaining different types of assets, facilities can make more informed decisions about where to allocate their resources.
Fourth, asset management can improve communication between different departments within an organization. By centralizing information about assets, departments can more easily coordinate maintenance activities and share best practices.
Finally, asset management can help organizations develop contingency plans for dealing with unexpected problems with their physical assets. By identifying potential risks and developing plans to address them, facilities can minimize the impact of disruptions on operations.
Implement an energy management program
An energy management program is a great way to improve your facilities maintenance programs. By reducing your energy consumption, you can save money on your utility bills and free up more money to reinvest in your facilities. There are a number of ways to reduce your energy consumption, including:
-Improving the insulation in your facility
-Upgrading to energy efficient lighting
-Using Energy Star certified equipment
-Installing occupancy sensors
-Implementing a heating and cooling schedule
By taking these steps, you can significantly reduce your energy consumption and improve your bottom line. In addition, you’ll be doing your part to protect the environment by reducing your carbon footprint.
Duta Swarna Dwipa is B to B MRO Procurement for Industrial Factory Supplies Throughout Indonesia
B to B MRO procurement for industrial factory supplies throughout Indonesia can be a challenge. There are many factors to consider when trying to find the best suppliers, including quality, price, and delivery times. Here are some tips to help you improve your facilities maintenance programs:
1. Do your research
When looking for suppliers, it’s important to do your research and compare prices. You can use online resources like Alibaba to compare prices and get an idea of what’s available.
2. Consider quality
While price is important, you also need to consider quality when choosing suppliers. Make sure to read reviews and ask around for recommendations.
3. Ask for samples
Before placing an order, it’s always a good idea to ask for samples so you can see the quality of the products firsthand.
4. Negotiate pricing
Once you’ve found a few potential suppliers, it’s time to negotiate pricing. This is where haggling skills come in handy! Try to get the best price possible without compromising on quality.
5. Check delivery times
Make sure to check estimated delivery times before placing your order. You don’t want your supplies arriving late!
References
- 7 Steps to Successful Top. (2022). Retrieved on November 12, 2022, from https://www.cloudapper.com/facility-management/seven-steps-successful-top-notch-facility-management/.
- 7 Ways to Advance Your Health Facilities Management. (2022). Retrieved on November 12, 2022, from https://www.landport.net/7-ways-to-advance-your-health-facilities-management/.
- Katie Zwick. (2022). Facilities Management Best Practices: 7 Ways to Improve Efficiency …. Retrieved on November 12, 2022, from https://www.gofmx.com/blog/facilities-management-best-practices/.
- Tiffany Bloodworth Rivers. (2022). 7 Ways Your CFO Will Benefit from Facilities Management Software. Retrieved on November 12, 2022, from https://www.iofficecorp.com/blog/7-ways-your-cfo-will-benefit-from-facilities-management-software.
